Case Study – Storage and Inventory Control

Objective:
To develop an efficient and organized system for managing a non-profit’s donations, materials, items and products related to home and public space makeovers. The project was focused on their storage unit that was hard to use due to it’s small size and lack of functionality.

Project Process:
This major organization overhaul began by taking inventory of all the existing items in the storage unit. They were then separated into categories, including:

  • Construction
  • Painting
  • Lighting
  • Home décor
  • Fundraising
  • Soft furnishings

We purchased 7 chrome shelving units equipped with castors from Costco for approximately $100 each. These units were placed along the walls to allow easier access and manoeuvring within the storage unit.

Each shelving unit was assigned a category of items. Each unit was then labelled, which made it easier for volunteers to return unused items to their proper location, after a makeover. It was recommended that the larger furniture pieces be stored separately.

To maintain this system, we developed a process for accepting new donations into inventory, as well as removing items from inventory when they are used for a makeover project. This included photos and detailed measurements of each donated item.

These measures resulted in easier access, identification, and control of all items within the storage unit.

All content property of Karen Buchanan / Solutions 2 Organize U, Milton, Ontario